How to prepare Print Files

PDF files are the preferred filetype. With them set up the following way. Don't worry if you need help - we are more than happy to help, and can print from other files.


Should be converted to outlines.


Will print well at 300dpi, however they will print better if they are 600dpi (yes all our machines print at 600dpi or above).


A bleed area of 5mm is preferred.

Trim Marks:

Crop marks on 4 corners of the sheet,
offset by at least 3mm


In prepress we layup booklets etc, so all PDF files can be supplied as individual sheets (there is no need for spreads or leaves).

Customisation, Variable Data, Regionalisation, and 1 to 1 Marketing Capabilities

Customisation and Mailmerge jobs are also completed, such as inclusion of serial numbers on documents, recipient names and address etc.

These can be supplied as either:
1. PDF files of already merged documents.
2. Document files with a database. For example a PDF letter, with the supporting
customisation data supplied in either Excel or CSV files. Assistance and advice can be provided in setting these up if required.


  • Microsoft Word MailMerge (Mail Merge)
  • Excel MailMerge
  • Customised letters, Catalogue Pages, Price Lists, Order Forms etc
  • Adhesive address labels
  • Sequential serial Numbers on Vouchers etc.


This capability is typically used for customised letters, flyers, vouchers, catalogue pages, price lists, order forms and general personalised advertising.

Print runs can be as low as 5 or 10 prints, or as long as 10's of 1000's.

Research shows personalised advertising aka Direct Marketing leads to a dramatic increase in effectiveness and conversion rates. Especially when personalised names and information are matched to a personalised offer.

Enquire online today



Print capabilities of Copy Colour

To ensure that a high quality of colour and service are maintained Copy Colour has extensive in-house digital print and finishing capabilities.  These are supplemented with services from other specialists when needed for particular jobs.

Use Copy Colour's fast digital print services.

Sizes & Format Capabilities

  • Standard print sizes include:
  • Business cards, tickets, postcards, DLE, A5, A4, Foolscap, Letter, A3, SRA3, and 330 x 480mm - including cut, and/or folded
  • Wide format sizes include:
  • A3, A2, A1, A0, B0, 2A0, and right up to a maximum of 1.5m wide x 30m long, big banners!

Ink and Toner Capabilities

  • Colour - Laser (CMYK), or 8 colour pigmented ink, photographic quality.
  • Black and White - Laser, Inkjet, or Photocopy.
  • HP Vivera 91 Inkjet Inks with superior UV and water resistance.
  • Two Konica Minolta C6000 Laser Toners.
  • No HP previous generation, no dyes, no unbranded inks are used - please be wary of poster printers that use dye (they can fade very quickly - especially if you have red in your artwork).


Input Option Capabilities

The preferred input file type is Adobe PDF for both standard format and wide format print jobs. Colours should be set to CMYK, rather than RGB, where possible.

Output files from any of the following software can also normally be used. 

  • Adobe Indesign
  • Adobe Photoshop
  • Adobe Illustrator
  • Microsoft Publisher
  • Microsoft Powerpoint
  • Microsoft Word
  • Microsoft Excel
  • On Paper (for scanning when needed, and for colour and black and white photocopying)
  • Others by arrangement


Output Media & Substrate Capabilities - Standard Format (including A5, A4, A3 & SRA3)

  • Papers and Light Card (80gsm - 300 gsm)
  • Xerox Colotech+ iGen3 Colour Printing Papers
  • Adhesive Address and other types of Labels
  • Recycled Paper and FSC (Forest Stewardship Council) Papers 
  • Wood-free Papers
  • Envelopes
  • Canvas
  • NCR Paper
  • Matt, Satin, Gloss
  • Metallic Papers
  • other substrates by arrangement


Output Media & Substrate Capabilities - Wide Format (including A2, A1, A0, and 1.5m wide x 3m long)

  • FSC (Forest Stewardship Council) Environmentally Preferred Paper
  • Heavyweight Poster Papers
  • Coated Poster Papers
  • Photographic Papers - matt, satin, gloss
  • White Adhesive Vinyl
  • Backlit Film
  • Canvas
  • Lightbox Film


Finishing Capabilities (to make your job stand out)

  • Foiling in gold or silver
  • Blind embossing
  • Laminating - UV resistant, matt, gloss
  • Wire Binding - metal
  • Comb Binding - plastic
  • Mounting
  • Drilling
  • Corner rounding
  • Dyecutting
  • Booklet making: saddle stitch (works well up to 80 pages, great for smaller lookbooks, exams, manuals etc)
  • Book making: perfect bind (ideal for novels, big catalogues, large lookbooks, detailed proposals and tender documents, premium brochures)
  • Book making: wiro bound (great for recipe books, diaries and journals)
  • Hardcover book making: case bound (great for premium books, high end corporate reports)


Confidential printing

Customer privacy is seen as the ability for the customer to retain management of just how much information (if any) about themselves and their printed products is passed on to other parties. i.e. the ability to choose to reveal information selectively.

To allow customers to selectively manage access to their printed products, Copy Colour provides two levels of confidential digital printing.

Copy Colour's digital printing facility is not located in a public copy centre or shopfront print shop. This means that print jobs are processed away from the public's gaze.

Normally only Copy Colour staff, selected invited customers  and trade suppliers have access, and then on a managed basis, to the Copy Colour print premises.

Additional levels of privacy can be provided when needed, such as for commercially sensitive materials or examination texts.
- Confidentiality agreements
- Password protected PDF files
- Personal delivery of printed products
- After hours printing by only one staff member
- Deletion and destruction of electronic and print files after job completion

 Check out where you can have print delivered to, or contact Copy Colour.